New AI communication assistant joins streamlined Resident Workflow suite as company reaches major efficiency milestone and sponsors Rent Manager University Conference RMUC.25

The announcements mark a major milestone for Aargh Software: since 2021, the company’s automation solutions have saved property management professionals 1.25 million minutes—3,000 full working days—while processing over 675,000 emails and forms.

“Property management is a business of minutes and money, and we’ve proven our software helps firms save both,” said Stephen King, President at Aargh Software. “With Resident Responder, we’re bringing the power of artificial intelligence to resident communications, while Resident Workflow eliminates the tedious retyping that consumes valuable staff time. Together, these solutions deliver on our promise of better resident service with less effort and fewer complaints.”

With Resident Responder, we’re bringing the power of artificial intelligence to resident communications, while Resident Workflow eliminates the tedious retyping that consumes valuable staff time.

Stephen King, President, Aargh Software

Resident Responder: AI-Powered Communication Assistant

Resident Responder uses artificial intelligence to instantly draft professional emails responses to residents. Property managers and administrators can review, edit, and send responses with one click. Or train the AI to match their communication style and company policies. The secure, private AI learns from uploaded policies, procedures, and property documents—from public legislation and oversight associations to private building bylaws—improving response accuracy and knowledge with every interaction.

“Resident Responder is more than a conversational AI. It’s an agentic, programmable system that learns your specific business context and gets smarter with every policy you upload, and a history of the emails you approve and send,” states CEO and Chief Architect Peter Best. “Resident Responder is a RAG learning database with a Pinecone Vector Database. RAG is an AI technique that allows a firm’s Resident Responder to pull relevant information from your uploaded policies and documents to generate accurate, company-specific responses rather than generic AI answers.  It uses authoritative, external data to improve the accuracy, relevancy, and usefulness of your model’s output. It can include public information like Real Estate Acts, Information Bulletins, Licensee Guides,  Standards of Practice, etc., and custom firm information like office policies and community bylaws. With Aargh’s Rent Manager integration, it can refer to a whole dataset of useful information to draft email responses.”

Resident Responder AI pulls relevant information from your uploaded policies and documents (and a history of emails you send) to generate accurate, company-specific responses rather than generic AI answers.

Peter Best, CEO, Chief Architect, Aargh Software

Resident Workflow: Streamlined Service Request Management

Resident Workflow combines Aargh’s proven Email2CRM, Form2CRM, and NOTIFY!!! products into a single automated solution with one low price. The suite allows you to create Rent Manager service tickets from emails in your inbox, including attachments; and history/notes for tickets, tenants, units, properties, owners and vendors.  Online forms create Rent Manager service tickets directly from client websites. Residents can also receive personalized automated updates as their service issues progress from created to updated to closed in Rent Manager.

Existing clients will automatically be grandfathered into Resident Workflow and can start using all the products immediately. They will also gain early access to Resident Responder.

Industry Partnership and Conference Sponsorship

Aargh Software also announced its sponsorship of RMUC.25 (Rent Manager University Conference conference.rentmanager.com) taking place in San Diego in early October. The company has maintained a strong partnership with Rent Manager based in Cincinnati as an integration partner for nearly five years, serving property management firms across North America.

Webinar and Availability

Property management professionals can see both products in action during Aargh Software’s “First Look Webinar” on September 25 at 2:00 PM Mountain Time. Registration details are available at www.aarghsoftware.com/webinar

Resident Workflow is available now to property management firms and has users across North America. Resident Responder will be available to the public before RMUC.25 in San Diego. The pricing is designed to deliver immediate return on investment through time savings and improved resident satisfaction.

About Aargh Software

Founded in 2021, Aargh Software provides resident service solutions for property managers across North America. While the company’s Resident Workflow suite is explicitly designed for Rent Manager users, its new AI-powered Resident Responder can serve all 480,000 property managers in North America, regardless of their property management software. The company’s motto, “Better service with less effort (and fewer complaints),” reflects its mission to help property management professionals deliver exceptional resident service while reducing administrative burden. Aargh’s founders collectively have 35 years of property management experience and 50 years of software development and entrepreneurial successes. For more information, visit www.aarghsoftware.com.

Media Contact: Stephen King, President, Aargh Software
Email: stephen@aarghsoftware.com  
Website: www.aarghsoftware.com

Webinar Registration: “First Look Webinar” September 25, 2025, 2:00 PM Mountain Time
Registration: www.aarghsoftware.com/webinar or Zoom registration: https://us06web.zoom.us/webinar/register/WN_SDKXyI0bQUGYOVbxivXJlg